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The official rules of
The Vegan Environmentally Focused International Group ry

Valid rules: 15.11.2022 12:46:50
(Translation from Finnish), download original here.


1. Name and domicile of the association
The name of the association is The Vegan Environmentally Focused International Group ry and its registered office is Kokkola, Finland.


2. Purpose and Quality of Action
The association aims to give young people across Europe the opportunity to travel abroad in an environmentally friendly way and to promote an active, sustainable and vegan lifestyle through its projects.
The association is built upon the conviction that man-made Climate Change exists and that every individual person can take part in mitigating its effects, as well as adapting to a world in which Climate Change plays a decisive role. Even more so, VEFI aims to actively work towards a more sustainable living in the now as well as the future, as well as, promoting this notion to its members and others. The association is independent, especially in matters of finance, religion or political ideologies. VEFI aims to be an open and safe space and works on dismantling discrimination on the grounds of class, disability, gender, race, religious confession or sexual orientation.


To achieve its aims, the Association:

  • may organise courses, training and educational events and other similar activities

  • can organise competitions, shows, excursions, camps and other events

  • can host parties, concerts, exhibitions or other events

  • may maintain the association's electronic communication channels

  • publishes the association's newltters and other communications through various communication channels

  • advises and guides its members

  • can collect and disseminate information and carry out research

  • brings members together for joint activities and maintains links with other associations in the sector

  • may organise trips for its members related to the purpose of the association

  • may contribute to the direct competition costs of its members

  • can acquire the necessary materials and equipment for the association's use

  • can make proposals and take initatives to increase opportunities for leisure activities

  • may submit proposals, initiatives and studies and give opinions to other bodies and authorities

  • cooperates with public authorities, organisations, businesses and individuals

  • works internationall on projects in different European countries.

 

To support its activities, the association may, after obtaining the permission of the relevant authority, if necessary:

  • organise paid events

  • accept grants, donations and bequests

  • carry out voluntary work

  • sign sponsorship agreements

3. Members

A person who accepts the purpose of the Association may be admitted as a full member. A private person or a legal entity that wishes to support the purpose and activities of the Association may be accepted as a sustaining member.

Full members and supporting members are approved by the Executive Board of the Association upon application. A honorary chairman or honorary member may be nominated by the Executive Board at a meeting of the Association for a person who has made a significant contribution to and supported the activities of the association.

4. Membership and subscription fee

The joining fee and the annual membership fee for both ordinary and supporting members shall be decided by the Autumn Meeting. The Honorary chairman and honorary members shall not pay membership fees.

5. Executive Board

The association's affairs are managed by an Executive Board, consisting of a chairman elected at the autumn meeting, 2 to 5 other full members and 0 to 5 deputy members. The term of office of the Board of Directors is the period between election meetings. The Board elects a Vice-Chairman from among its members and appoints from among its members or from outside a Secretary and a Treasurer and other necessary officers. The Board shall meet at the call of the Chairman or, in his absence, of the Vice-Chairman, whenever they consider it necessary or at the request of at aleast half of the members of the Board. A quorum shall exist when at least half of the members of the Board, including the Cairman or the Vice-Chairman, are present. Votes shall be decided by and absolute majority of votes. In the event of a tie, the Chairman shall have a casting vote, or i the case of elections, a draw of lots.

6. Writing the name of the association

The name of the association is written by the chairman of the board alone, ,or the secretary, the treasurer or a person authorised by the board, two together. 

7. Financial period

The financial year of the association is the calendar year.

8. Association meetings

The meeting of the association can also be attended by post or by means of a telecommunications connection or other technical aid during or  before the meeting, if the board of directors or the association's meeting so decides. The association's meeting approves the voting and election order.

The association holds two regular meetings each year. The spring meeting of the association is held in January-May and the autumn meeting in September-December on the day determined by the board.

At the association's meetings, each full member, honorary chairman and honorary member has one vote. A supporting member has the right to attend and speak at the meeting. Unless otherwise specified in the rules, the decision of the association's meeting shall be the opinion supported by more than half of the votes cast.

In the event of a tie, the vote of the chairman of the meeting decides, however, in elections lot.

9. Announcing the association's meetings

The board must inform the members about the association's meetings at least 7 days before the meeting.

The meeting invitation must be sent to members:

  • by letter or email

10. Primary Meetings

The following matters are discussed at the association's spring meeting:

  1. Opening of the meeting

  2. Election of the meeting's chairman, secretary, two auditors of minutes and, if necessary, two vote counters

  3. Determination of the legality and quorum of the meeting

  4. Approval of the meeting's rule of procedure

  5. Presentation of the financial statements, annual report and statement of operational inspectors/auditors

  6. Decision on confirming the financial statements and

  7. Granting discharge of liability to the board of directors and other responsible parties

  8. Other matters mentioned in the meeting invitation are discussed.

The following matters will be discussed at the association's autumn meeting:

  1. Opening of the meeting

  2. The meeting's chairman, secretary, two auditors of minutes and, if necessary, two vote counters will be elected

  3. The legality and quorum of the meeting will be confirmed

  4. The meeting's rules of procedure will be approved

  5. The action plan, income and expenditure estimate and membership and membership fee amounts will be confirmed for the next calendar year

  6. The chairman of the board and other members are elected

  7. One or two auditors and deputy auditors or one or two auditors and deputy auditors are elected

  8. Other matters mentioned in the meeting invitation are discussed.

If a member of the association wishes to have a matter discussed at the association's spring or autumn meeting, he must notify the board of directors in writing in good time so that the matter can be included in the meeting invitation.

11. Changing the rules and dissolving the association

The decision to change the rules and dissolve the association must be made by a majority of at least three-fourths (3/4) of the votes cast at the association's meeting. The meeting invitation must mention changing the rules or dissolving the association. When the association is dissolved, the association's funds are used to promote the purpose of the association in the manner determined by the meeting deciding on the dissolution. When the association becomes liquidated, its assets are used for the same purpose.

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